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Choosing a Room Conferencing Phone: A Guide When you’re planning on having a meeting at the office involving company executes, staff or other stakeholders, you’re aiming at having every invited person there and participating in a meaningful way. What about a situation whereby the meeting is urgent but the physical presence of a few of the required participants cannot be guaranteed? The solution is a VoIP phone that supports conferencing through video and audio communications. The best conference phones can be used in large offices as well as conference rooms for meetings that will include multi-party phone calls. Numerous issues ought to be looked at when picking an office phone that supports conferencing, such as: VoIP Capabilities
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If you want the capability to have a meeting whose participants are not necessarily in the same physical room or geographical area, the phone you use for it should have capacity for video and voice over the internet. Courtesy of VoIP phone calls, several attendees can listen to and participate in discussions, cheaply.
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Office Size If several of the persons taking part in a VoIP meeting are in the same physical office, the selection of the right IP telephone ought to match the size of the office. Every IP phone model has its own microphone pickup range and speaker quality, and how large a conference room is will determine how powerful and robust your phone should be. With some models of conference phones, there are extra microphone extension kits for adjustments to match unique audio range specifications for conference rooms with lots of people. Capacity for Call Recording Usually, all PBX telephones have the capacity to record calls, for example between customer care and callers. But there are situations where you need to record the conversations that take place among staff members or company executives during an official meeting. Some of the latest models of conference phones with IP capabilities have the ability to record and store meetings in an internal memory that’s also transferable to an SD memory card. The advantages of capturing your VoIP meeting are many. A case in point is when you’re recording a conference to avoid writing minutes, or if the records are necessary for training and quality improvement. Another situation is when you need to evaluate the contents of the discussion or share these with a co-worker who was not present when the meeting took place. Portability Since there are times when conferences won’t take place in your office, it makes sense that you choose an IP phone that will work fine in any other scenario, including a hotel. The best phone must come with the capability to connect wirelessly, power on batteries, and connect to PCs as well as networks. A VoIP phone with these features won’t disappoint you.