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Best HR Software: Tips in Choosing a New HR Software System

In the past, most human resource information technology specialists and systems were highly involved with an HR software evaluation in one way or another, however with the software-as-a-service (SAAS) have changed it. It is highly recommended to first equip yourself with the right knowledge and understanding before engaging on such project. When selecting a new software, there are things you need to consider first.

Firstly, it is required to have a good plan and strategy. If you don’t have any plans yet, create one, and get away from high-volume text documents often used with high-level presentations in conveying the actual strategy to your upper management. It is best to use a collaborative software in creating the strategy instead of sending e-mail documents. Having a solid and valid plan is need before choosing your new HR software system, to prevent choosing a poor quality HR software that may not perform well as expected, and the process will need to be repeated again sooner than also expected. Second, you need to have the proper and adequate resources, and having the correct team is crucial. Do not fail to include the stakeholders in the process of decision-making, as well as identify non-HR staff needs and considerations, since they also use HR software systems for other related transactions vital to your business. It is also a good idea getting the services of an external consultant for assisting your team in explaining and finding the most effective and efficient ways for developing the best strategy, for the creation of vendor list, and identification of requirements to match vendors and the demo.

Include all areas that are functional and discovery sessions should obtain all of the requirements needed for the new HR software system, focusing only on unique processes. If there is a high likelihood of global penetration, you may also consider setting global functionality so that the final system you’ll choose is modifiable for any future corporate changes. You must focus on the leading edge technology considering the more advanced forms, such as mobile technology, social media and direct access. Use decision drivers such as vendor viability and technology drivers to guide you in deciding, and not just relying on the system demo. In vendor viability driver, consider the functionality, usability, return of investment (ROI), ease of integration, and operational effectiveness of the new HR software system presented, whereas for technology driver consider configurability, scalability, service and support, business segmentation, and global capabilities. Choosing the best HR software system is less complicated as long as you do some market research to be guided in your final decision-making.